Administration & Leadership

Stop Meeting and Start Connecting and Sharing

Blogger Andrew Marcinek on how we can improve meetings with the help of technology, like Google Doc, that encourage collaboration.

June 7, 2011

Do you ever wonder why we still have faculty meetings? Do you ever walk away from a meeting feeling refreshed and energized about what you just heard? Do you approach these meetings with excitement and genuine wonderment?

To me, a meeting is a very basic transfer of information. It usually involves a speaker or speakers distributing information to an audience of consumers who sit and passively take notes. What's missing? Audience engagement, processing, conversation, interaction, and collaboration -- all the valuable elements of learning.

And there's another downside of meetings: many speakers discourage the use of technology during a meeting because it is "distracting." So, as a result, notes are taken but are rarely shared, and the information that is being disseminated is really only given to the people in attendance. In short, traditional meetings limit the scope of learning and understanding to a very small group of people.

The Solution...

Schools must stop simply meeting and start connecting and sharing, and encourage transparent learning. One way to rethink the faculty meeting is to use a Google Doc for planned or impromptu collaborations.

A few weeks ago I came up with a blend of two learning forums. Using Google Doc and the edcamp model, I designed edcamp impromptu. The core principle of edcamp impromptu is learning, collaborating, and sharing on demand -- when you want it. The setup is simple. Open a Google Doc and share it. You can share it globally or with a small cohort. The Google Doc can have an agenda with clear objectives, or it can simply start as a blank slate. Either way, everyone can participate and take away usable information.

This type of meeting also allows the participants to work more productively under a deadline, and revisit points of interest along a timeline -- the document has a revision history option that allows users to look back through every revision made on the document. Finally, a shared document like this, that is open and transparent, allows all parties to continue sharing, growing, and reflecting. The Google Doc will not go away unless you place it in the trash, and the information is wherever you need it to be -- it can be accessed from any computer and allows meetings to evolve over time.

How It Can Work for You

Imagine this scenario: Your principal sends each department a Google Doc in the morning. On each document he or she has laid out an agenda for each department to accomplish for that day. Since a few members of the math department also coach, and will not be able to make the scheduled department meeting, they take some time during their prep and start adding to the document. While these key members of the math department cannot physically be at the meeting, they can still contribute and check in after to see what was discussed on the document.

Later, at the end of the year, say the math department head wants to revise the AP Calculus course; he or she can look back over the document and glean ideas that were suggested and presented throughout the year. The department head can even take those ideas, create a new Google Doc, and send it out on Twitter, asking others to add to the suggestions and ideas presented for the AP Calculus course that they will be revising. By the end of the day the document has been shared with many, and the math department can access new ideas and resources for AP Calculus.

Another example uses a similar scenario like the one above, but imagine it happening over the summer. A team can create a Google Doc with a timeline for task completions and objectives for a project. The document can also be shared with relevant experts and they can contribute their tips and feedback. By the end of the summer, the document is chock-full of ideas, suggestions, resources, etc. As a result, the students in this course will get a rich learning experience because their administration and teachers were open to the idea of transparent, collaborative learning.

I am not trying to start any kind of major revolutionary trend in how we meet and connect, but we must move beyond the old standby meeting (that may or may not involve a handout in Comic Sans) and start using the technologies and infrastructures we have in place. If we simply disregard these simple innovations, we are limiting our learning as educators and only giving our students a small sample of what they could be learning if we just opened our doors a little wider.

I would like to practice what I preach and begin discussing this post on this global Google Doc. Simply click the link and share your ideas. Thank you for sharing.

Share This Story

  • email icon

Filed Under

  • Administration & Leadership
  • Professional Learning

Follow Edutopia

  • facebook icon
  • twitter icon
  • instagram icon
  • youtube icon
  • Privacy Policy
  • Terms of Use
George Lucas Educational Foundation
Edutopia is an initiative of the George Lucas Educational Foundation.
Edutopia®, the EDU Logo™ and Lucas Education Research Logo® are trademarks or registered trademarks of the George Lucas Educational Foundation in the U.S. and other countries.